Explain the shared question
Describe the educational need or research issue in plain language. A collaboration brief should make it possible for another institution to understand why the conversation is being proposed.
Describe the contribution sought
Be specific about the kind of contribution needed: a learning discussion, a methodological perspective, access to appropriate expertise or a jointly planned activity. Avoid assuming that the other organisation can commit resources before discussion.
Identify participants and responsibilities
Name the proposed contact people and explain their roles. Distinguish between a person who can discuss an idea and a person authorised to approve an institutional commitment.
Set a practical scope
Outline a possible activity, the intended audience and the output that would make it useful. Include known constraints and explain which details remain open for discussion.
Agree the next step
An initial brief can lead to a meeting, a revised proposal or a written agreement. Record what has been agreed and what still requires approval. Public announcements should reflect the actual stage of the relationship.
Suggested brief headings
- Purpose and context
- Proposed audience or participants
- Contribution sought
- Possible activity and output
- Responsibilities and constraints
- Contact and proposed next step